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Job costing software: every expense and mile against the job

Photograph the receipt, pick the type, allocate it to the job. Mileage works itself out from the addresses.

Job costing software for the business that wants to know what each job actually cost: record the expense, photograph the receipt and allocate it to the job, from mileage to food. Mileage is captured against vehicle type, capacity, fuel type and tax rate, calculated automatically from the start and end addresses and re-verified through Google Maps. Reporting then puts the costs and activities into a report your accounts package can import.
Book a demoSee how it works
  • Receipt photographed on the phone
  • Multiple expense types
  • Automatic mileage calculation
  • Mile re-verification
  • Reports for the accounts package
app.jobmate.cloud
The jobmate dashboard on a desktop: jobs counted by status, quotes sent and in draft, invoices outstanding and overdue, and today's jobs on a map.

On paper, then with jobmate

Three things that go wrong with a shoebox of receipts

  1. 01On paper

    The receipts come in at the end of the month, faded, in a carrier bag, with no job written on them.

    With jobmate

    Record the expense on the phone when it happens: photograph the receipt, pick the type and allocate it to the job.

  2. 02On paper

    Mileage is a round number written in a diary. Nobody checks it, including HMRC until they do.

    With jobmate

    Mileage is calculated automatically from the start and end addresses and re-verified through Google Maps, against the vehicle's type, capacity, fuel type and tax rate.

  3. 03On paper

    The accountant asks what the job cost. The answer is a guess, three weeks late.

    With jobmate

    Every expense and mile sits against its job, and tailored reports can be imported into your accounts package.

Expenses

Captured on the day, against the job

Multiple expense types, from mileage to food, each with attachments. Expense types, vehicle types and mileage rates are configured for your business, so the engineer picks from a list rather than typing.

  • Photograph the receiptThe attachment is on the expense, not in a drawer.
  • Your expense typesSet up the types and rates your business uses.
  • Allocated to the jobSo the job's cost is the job's cost.
app.jobmate.cloud
The jobmate planner in the app on a tablet, in the day view: two employees' shifts and skills, their jobs, travel and breaks on the timeline, and the Home, Quotes, Jobs, Planner and Invoices tabs.
The planner in the app; each job's expenses are recorded against it.

Reporting and the audit log

Costs and activities, in a report the accountant can import

Tailored custom reports on costs and activities, exported for your accounts package. The audit log is a standard feature on every plan: see exactly what happened in your app, who did it and when.

  • Custom reportsMultiple in-depth reports on costs and activities.
  • Into the accounts packageReports built to be imported, and Xero kept in step.
  • The audit logStandard on every plan, from Lite up.
app.jobmate.cloud
The jobmate dashboard on a desktop: jobs counted by status, quotes sent and in draft, invoices outstanding and overdue, and today's jobs on a map.
The dashboard: the jobs, quotes and invoices the reports are built from.

Connected to

Where this record goes next

Every module writes to the same record, so what happens here shows up in these.

Plans

Expenses and reporting are in every plan

Capturing expenses, mileage, multiple expense types, reporting and the audit log are in Lite, Pro and Enterprise. Lite supports sole traders in capturing costs and activities to aid compliance with Making Tax Digital reporting.

FAQ

Frequently asked questions

Straight answers about expenses, mileage and reporting in jobmate.

Still asking?

Bring the question to a 30-minute demo, or email us.

sales@jobmate.cloud

Software that puts every cost (labour time, parts, expenses, mileage) against the job it belongs to, so you know what each job made or lost. In jobmate the task records the time, the stock records the parts, and expenses and mileage are allocated to the job when they happen.

See what a job really cost.

A 30-minute walkthrough with someone who knows the product, on demo data.

Book a demoHow the demo works
app.jobmate.cloud